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You Now View It, You Now Don't: Preventing Laptop Theft
When Irwin Jacobs, chief executive and founder of Qualcomm Inc. had his laptop stolen from a journalism conference in September 2000, it shed light on a growing problem.
Other recent events have focused national attention on the laptop security issue, consider the following:
o In July 2001 the Federal Bureau of Investigation reported that 184 laptops had been stolen or lost. At least one and possibly as many as four contained classified information.
o In April 2001 the British Defense Ministry reported 205 laptops missing since 1997, many of which contained classified materials.
o In February 2000 a laptop computer with "highly classified" information disappeared in the U.S. State Department. Then, in May 2000 two more laptops were reported missing in the U.S. State Department.
While technology has made laptops smaller, simpler to store and transport, it's also built them into simpler to conceal and steal. It's the convenience which has made laptops computer very popular and also the information vehicle of preference for business people throughout the world.
.The computer itself is an invaluable asset and something that should be protected, but it can be replaced, however, the info stored onto it oftentimes is not replaceable as well as greater value to competitors if compromised. A thief can get a few thousand dollars for a top quality laptop, but he is able to get a good deal more for a company's marketing plans.
High Risk Locations
A higher percentage of laptops are stolen in the office. FBI officials estimate as much as 75 percent of laptop thefts are committed by insiders, individuals who are expected to be about the premises. For instance, employees, delivery people and janitors all have access to the grounds and buildings and have opportunities to steal unprotected laptops.
In one case, Canadian authorities apprehended a guy thought to have stolen 20 to 30 laptops from a workplace building on the span of a few weeks. The suspect would go into the building dressed like a maintenance employee, load computers onto a dolly and exit your building. He performed this routine so frequently, that building employees believed he was actually an associate of the maintenance staff.
Based on a USA Today article, heightened airport security as a result of the September 11 terrorist attack has caused a rise in the amount of lost laptops at airport checkpoints. . The issues stem from new procedures that require passengers to remove their laptops from their cases and set them through x-ray machines. They either forget to pick them up or grab a stranger's laptop accidentally. It becomes more problematic for travelers who are singled out for magnetic wand searches and may be separated from their valuables about the conveyor belt for longer amounts of time.
Business travelers should also pay close attention to their laptops when at the following locations:
*Hotels
*Train Stations
*Bus terminals
*Car rental agencies
*Conference Centers
*Restaurants
*Restrooms
*Payphones
Always remember, laptop theft sometimes happens anyplace, anytime.
Laptop Theft Prevention Tips
Employees
o Disguise your laptop. By carrying your laptop inside a case designed for computers, you alert the thieves you've got a laptop. Carry your laptop in an ordinary piece of luggage, satchel or other inconspicuous bag.
o Record laptops serial number, brand name information. Bare this information inside your purse or wallet so if your computer is stolen, the info will be readily available when you file a police report.
o Never leave your laptop unattended in a public place.
o Use computer-locking cables to secure the computer to a table or desk
o Never place some type of computer in checked luggage.
o If a laptop must be left in the car, store it within the trunk of the vehicle just before arriving at the ultimate destination.
o Identify your carrying case in certain unusual method to allow it to be stand out from all other bags. An unusual color, colored tape or yarn or exceptionally large or colorful tags connected to the bag can help you immediately locate the bag and provide police probable cause to stop and question the carrier.
o Also consider taping colored paper or placing a large tag on the front of you laptop to prevent accidental mix-ups at the x-ray machine.
o Regularly back up information and store it separately if the computer is stolen.
Employers
o All laptops ought to be permanently marked or engraved with inventory or ghd serial numbers so they can aid in recovery if found through the police. Check with the maker regarding appropriate marking locations and warranty criteria just before marking.
o Conduct scheduled inventories of laptops periodically.
o Proper documentation ought to be maintained for those laptops. Records could range from the type of equipment identifiers for example make, model and inventory or serial numbers, an equipment assignment date, and also the employee responsible for laptops.
o Some companies utilize electronic asset tracking technology. Employers can tag laptops having a small electronic transponder. If the employee tries to leave your building with the computer, the machine records the time, date and exit used. Some systems may also give security the ID from the employee taking the equipment.
o Access to the area where laptops are stored you should definitely assigned ought to be restricted to a limited number individuals.
o The limited access storage area should be situated away from high traffic areas.
o Access should be controlled to areas for example offices where employees utilize laptops. This can also be accomplished through the use of ID card systems.
o Some companies established policies making employees responsible for the loss of a laptop if they do not follow company insurance policy for safeguarding it. Communicate the policy in writing and get a signed statement of acknowledgement.
o Employers are also recognized to require employees to buy their laptops, reasoning that employees will better care for them.
o Provide employees with loss prevention and security awareness training. E-mails, brown bag luncheons, new hire orientations security awareness literature/posters and video presentations are excellent vehicles for getting the word out.
o Provide employees with adequate secure storage areas for their laptops such as locked security closets, cabinets and lockdown devices at desks and workstations.
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